Web Repository
DOAR's web repository is a critical tool for clients who need to organize volumes of electronic discovery material in response to an investigation or lawsuit. If you're working on a big case and your legal team is spread across multiple locations, DOAR's web repository provides secure uninterrupted access to all your discovery material - both electronic discovery data and imaged documents. Our repository offers a collaborative working environment that enables your team to conduct an effective online document review. You can tag, organize and track all case information according to its needs.
Effective Document Organization and Quick Retrieval
Our team manages and supports the repository, which can hold tens of millions of documents, and we can help you categorize case materials to simplify future retrieval. We will even train your team members how to use the database if needed, so you can get right to work.
All members of your legal team can access our Web Repository simultaneously, allowing everyone to stay abreast of up-to-the-minute revisions whether they are in the office or traveling. At the same time, our repository provides several layers of security, such as advanced firewalls, intrusion detection, network monitoring, port lockdown and other techniques, to ensure that your team members are the only ones who see your case data. Extremely sensitive case material can be partitioned from the rest of your documents if necessary, allowing only selected members of your team to access this area. And our security stretches beyond the repository, with encrypted transmissions that prevent a third party from reading data exchanged between authorized users and the Web Repository.
We Can Help You Manage Your Corporate Data
In an era when generating more and more electronic files in the course of business is commonplace, very few companies are able to access their information in a timely manner when a regulatory subpoena is received or other action initiated.
Other companies often learn a painful lesson when they are targeted in an investigation or lawsuit. They must begin a cumbersome process of retrieving archived data from back-up tapes - a process that can take weeks or months depending on the amount of information and the storage media. Most companies can't afford the time or cost of such a process. Regulatory agencies will sometimes impose fines within a week of serving the subpoena, and judges have also been severe when a defendant fails to produce electronic evidence in a timely manner.
DOAR provides experienced legal and technology consultants who help companies develop data retention policies and manage them. The primary purpose of a corporate active repository is to store and manage data that would otherwise be archived on back-up media. Think of it as a carefully filtered version of your archive that is readily accessible and constantly updated - retaining pertinent files and deleting unimportant files and unnecessary duplicates. The corporate repository also enables automatic deletion of items on their expiration dates, thereby conforming to the legal requirements of the retention policy and limiting the amount of data that would otherwise be subject to review and production in regulatory investigations and litigation.
DOAR's consultants will work with your company's legal and IT departments to set the right parameters, so you'll be able to manage your information. We'll make sure your repository retains all electronic files, such as e-mails, their attachments, documents and other data, in accordance with federal and state regulations. Your repository also will automatically retain information according to the proper electronic evidence protocols, so you can produce discovery material in a timely manner if necessary. We can even set more specific parameters for reports to your board, senior management or shareholders. You can even search the repository for keywords or phrases. Not only does this help you narrow the retrieval of information, but your compliance department can discover and address potential problems before they occur. This makes the repository both a reactive and a pro-active tool.
Whether you utilize our Web Repository for a pressing matter or if you want us to help you set up your own repository, DOAR's consultants provide the knowledge and experience you want to manage your documents.